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Facility Administrator/Personal Assistant
Job Code: JOB47953352

Entry-level/junior position working for a BMA member company at the forefront of the marketing research industry, with in-house focus group facility.

Job duties:

Answer phones
Clerical duties – data entry, copying, filing, greeting clients and vendors, sorting mail and sending and receiving packages daily (Fed-X, USPS, UPS, etc.)
Ordering and inventory for all office supplies as well as shipping supplies
Maintaining all facility supplies – stock, clients, respondents (weekly Costco & Kings Soopers as well as other misc. needs like Bed, Bath & Beyond, etc.),
Keeping all facility items stocked like soap dispensers filled, TP and paper towels, respondent fridge, client fridge, kegerator and bar, storage room, etc.
Set up and prep facility when booked (respondents sandwiches, snacks as well as client trays like veggies, cheese & crackers, snacks, desserts, popping the popcorn in the machine, making lattes, etc.) and sometime cooking light meals (grilling kabobs, crock pot meals, pretzel bars, panini bar, deli trays, pasta salad, etc.
Writing company memos, letters, and preparing agenda and materials for weekly staff meetings on Friday’s at 10:00 a.m.
Updating and maintaining employee vacation tracking and record keeping
Booking travel arrangements, appointment setting, and client relations
Support in planning of company functions such as holiday parties and summer picnics, as well as staff and volunteer meetings and annual retreats quarterly
wOperate and maintain all office equipment (copiers, printers, DVD, VHS, Digital Audio, Kerig, Artcool, Wii system, Expresso & Frapachino machines, popcorn machine, pinball machine, shredders, etc.)
Maintain carpet cleaning and painting and stain touch ups for the entire facility - monthly
Overall maintenance of facility cleanliness including storage area, desks, viewing room, bar, outdoor living space, etc.)
Maintain facility overall – calling for repairs, watering plants, fill bird feeder, cleaning deck in Summer, etc. Water indoor plants once a week on Monday’s
Personal errands and duties for the President (examples – drop dogs at daycare and/grooming, clean car, schedule appointments, schedule personal travel, light cooking, etc. dry cleaning, setting up parties, etc.)
Train a back up person to cover for you when you are out sick or on vacation
Look for efficiencies around the office
Follow all company protocols
Reports to President
Other duties as necessary and assigned by Facility and Operations Directors